Optimize Your Business With Organized E-mail

Many JUNK emails clutter up in-boxes day by day. How can an entrepreneur cope with the overflow of email?

For correspondence with clients, potential customers, providers and other business contacts you should have a private email address for your business that isn't posted on your website. The e-mail on your website should be filtered through the use of Junk email software to weed out the garbage before it gets to you.

Organising your e-mail is one of the first steps towards increasing your productivity. Don't let emails accumulate in your e-mail inbox. Create folders that cover the major functions, tasks and products of your business. If you can answer an an email straightaway, do so, and either erase it or sort it to the correct folder. If the e-mail needs some thought, action, consideration or research before answering, put it in a to-do-immediately folder. When you start your work go through the to-do-immediately folder, send your prepared responses to the e-mails you've selected, remove them from the to-do file, and file them in the correct file.

Many users want to organise their sent e-mail too. Struggling to find an email that was sent some weeks ago can be a enormous task. There are software programs which can not only organize your incoming e-mail into folders but your sent email as well. One of these programs is for example Email Sorter Wizard. Email Sorter Wizard, an add-in for Outlook, lets you sort through and organize all of your received or sent emails. Its comprehensive filing system of rules can help organise your in-box and all of your sent e-mail.

What distinguishes Email Sorter Wizard is its ability to give the end-user the flexibility to organize and manage their mail in such a fashion that is deemed fit without the endless searches and mouse clicking that is constantly used within Outlook's environment.

Business people who are on the move, constantly receiving and sending plenty of emails will find the features in this add-in highly helpful.

As an entrepreneur you are asked the same questions again and again. Some other time saver is to write the corresponding answer and save it in your word processing program. If you receive one of those e-mails you can simply copy and paste the response into your reply and send it promptly on its way.

Anton Kaufmann is an expert on organizing, sorting, managing and filing Outlook email. One of the great add-ins for Microsoft Outlook is Email Sorter Wizard, which is a hassle free add-in that is compatible with any version of Outlook® 2000 and newer. Anton has contributed to the development.