Improving Workflow by Reducing Time Spent on Doing Inconsequential Tasks

Whether it’s for an individual or for a company, improving workflow is important. Not only does it help improve efficiency, it also serves to minimize wastage of time and resources. Workflow can be improved in a few simple steps depending on the how simple or complex the job process is.

Improving workflow may involve a doing something as simple as cutting down on wastage of time or it could be something more intricate as modifying the entire process of work or automating the process to make workflow smoother and easier.

The process of improving workflow starts with identifying the causes and eliminating them one by one. It is generally seen that mismanagement or wastage of time is one of the biggest reasons for poor productivity. Modern communication tools such as email, texting and instant messaging are all designed to save time at work place. However, misuse of these tools can have the exactly opposite effect on work. It is important to use technology for the purpose it was intended, to help improve workflow and reduce wastage of time and resources.

We often notice that work that comes with a deadline is usually completed with a sense of great urgency. At other times, the same amount of dedication and concentration is not applied when there is no pressure or deadline for a project or assignment. Workflow can be improved to a great extent if we do not take frequent interruptions from work and set aside a time of around 30 minutes to an hour for uninterrupted work. You will be amazed to see the difference it can make to the overall work output.

For improving workflow in large organizations, professionals recommend a more systematic approach. This involves breaking down the task into small blocks. Such blocks of work can be assigned definite time for completion. The most important factor in achieving success with such methods is monitoring the work progress at every stage and taking immediate corrective measures to remain on course to achieving the task within the stipulated time.

Individuals or a group of individuals must take responsibility for completing that particular phase or stage of work that they are assigned.

Automation is an important tool which can be used to improve workflow. Using the right type of automation can bring about dynamic changes by reducing time and improving the efficacy of the personnel involved in the task.

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