Export Import Documentation

Documentation and procedures are integral part of International Marketing operations to insecure success .The physical transfer of goods in International trade has been associated with number of documents ,over the years the number of documents and related procedures has multiplied and making the International trade as complex and cumbersome for which International Trade promotional firm can extend such services.

There should be a clear written contract between buyer and seller, including details of exactly where goods will be delivered. See the page in this guide on international trade contracts and Incoterms.Specific documents may be needed to get the goods through customs and to work out the right duty and tax charges. There may be requirements both for the country the goods are being exported from and the country they are being imported into.
International trade transaction involves at least three intermediaries

• a carrier which undertakes to deliver the goods on behalf seller to buyer.

• An insurance company that covers the risk

• A banker who collects the sale proceeds from buyer and forward the same to the seller

Three categories of Export documents are

• Principal documents
 Export invoice

 Bill of Ladding

 Bill of Exchange

 GR/ PP / VPP / COD forms for custom authorities

• Auxiliary documents

 Letter of Credit

 Certificate of origin

 Packing list

 Inspection certificate

 Shipping bill

 Mate's receipt

 Business travel application for foreign exchange

• Documents for claiming export assistances

 Application for registration

 Import license for raw materials, intermediaries etc.

 Cash assistance on some selected exports

 Draw back of import and excise duties

 General surety for exacting bond Form B - 1

 AR - 4 Form

 Draw back shipping bill

 Draw back bill

 Transport Assistance

The above said documents are involved in International trade transition. To alleviate these cumbersome practices Export Import consultant ‘s assistance may be much useful to to the International Trade participants.

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