Conferencing Tips & Etiquettes

The modern technology has reached a height where distance and time is not at all a barrier for people, living in distant lands. Through the facility of conferences, people can easily interact with each other and also come face to face just at an easily affordable rate. These conferencing service companies offer various packages that will surely be the most appropriate one to fulfill your need. But we often miss out on the common conference-related etiquettes / tips that can enhance the quality of your phone video conferencing.

Install The Device In A Quiet Area
Your entire setup should be in a place or in a room that is not frequently visited by your family members. Also restrict visitors from your room at the time of making the conference. That is because people might enter the room anytime even when you are in a meeting over the Internet. It will not only distract you but also create a noisy environment.

Avoid Wireless Devices As Far As Possible
Nowadays, we are very much fascinated by wireless devices. I admit that they really look very trendy and sophistic. But on the other hand they really can make you go through a tough time just when you are at a very important business. These wireless devices have a common frequency, which turns out to be a problem during a conference session. Just imagine that you are on an emergency teleconferencing call and the connection drops every now and then, resulting in communication gap and wastage of time. Hence, it is always a good idea to use hard-wired phone along with a handset.

All The Equipments Should Support Each Other
Use devices most appropriate for your type of set-up like the frequency range, technical capabilities etc., including the environment that will enhance your calls.

Call Waiting Options Can Be Distracting
Before you begin your meetings or webinars, turn-off the call-waiting option to remain focused on the subject.

Frequent HOLDS Can Destroy The Professional Mood
It is a bad manners to put your call on hold during a conference unless it is one of the deadly emergency situation. It is because it breaks the concentration and disturbs the other members. Additionally, as soon as you put your call on hold, the hold-music will distract rest of the members.

Mutes Can Alleviate Sudden Distractions From Your Side
To maintain a professional air, it is a good habit to use the mute button if you need to sneeze or cough. You can do the same if there is a sudden loud noise from the surrounding like siren or alarms, so that other attendees do not get distracted because of your surrounding noise.

Maintain Call Clarity
When you are organizing a conference over the web, it is evident that you are trying to convey or discuss something important and worthwhile. Therefore you want your audience to pay attention on whatever you say. In that case, you will have to test your connection and check the quality of sound. It is also your responsibility to speak clearly and audibly, so that the members do not face difficulty in hearing you.

Make your video or simply an audio conferencing call a grand success by following these common etiquettes or tips.


About Author:

Lauri Jones is closely related to conferencing service as she is associated with the industry for quite sometime. In this article she is sharing some tips on better organization of audio conferencing systems.