Choosing a photocopier or printer for your office

What is the purpose of the photocopier or printer?

Modern photocopiers are multifunctional machines that can print, scan, copy and fax. Multifunctional copiers are convenient for managing space and can be connected to an internal network to enable staff members to use it.

Do you need the photocopier exclusively for copies? Then you might consider using a standalone  copier?

Other features you need to consider is color, options include black and white, color or laser.

Laser printers are expensive than inkjet printers but are cheaper to run. It is build to handle high print volume, ideal for offices. Inkjet printers are ideal for homes or small office and cost more to run such as ink refill.

What is your print volume?

Determine your print and copy volume in a month. If you expect to print more than 700 copies in a month, consider office copiers. Any less, consider a home or small office copiers.

How fast do you need to print?

Generally for small office copiers look for machines with the 20 to 50 pages per minute (ppm). Also take consideration into other form of copying or printing such as double sided, large format, quality etc. If you are a larger business with extensive requirement for copies, you might consider high volume copiers.

How much will it cost to maintain the copier?

Some companies have a reputation for quality and low maintenance costs whereas others sell a cheap photocopier which has high maintenance costs. When choosing from a range of photocopiers, keep this im mind.