How to Choose a Voicemail Service
By: James Allen | Posted: 29th May 2011
Internet voicemail service is steadily growing in popularity because of some extraordinary advantages it offers to business enterprises and frequent travelers.
Using voicemail service, you can keep in touch with your customers, business associates and employees all the time and from anywhere. All you need is a computer with a reliable Internet connection and you can access your voicemail messages any time using your online account.
Voicemail service is definitely more advanced and sophisticated than the traditional answering machine where the caller hears a recorded message. But to avail the voicemail services and derive the full benefits, it is necessary that you tie up with a reliable and reputed service provider regardless of costs. Please remember communications is critical to any business and you can ill-afford to choose a less recognized service provider merely because he will charge you less.
Efficient communication facilities are of paramount importance to the success of a business enterprise. But a business voicemail service is a serious proposition that cannot be taken lightly as this communication service may make or mar the organization's relationship with its customers and other associates.
The voicemail takes a caller's message when you are not available to answer the phone call. You will receive a message-waiting indicator to let you know that a message has been received by you. Basic voicemail service includes - receiving 20/30 messages, 3 minutes maximum duration per message and retaining the message for 15/20 days before automatic deletion.
In today's competitive scenario, there are far too many companies offering voicemail services and the onus is on you to choose the right one. Here are a few tips to help you choose the right voicemail service provider:
- As a first step assess exactly your voicemail service needs - the number of employees you have and how many of them would need voicemail system.
- Check with the provider to know what features are included and see if they meet with all your needs. Select a service provider that offers free message calls so you can also help your customers, business associates, friends and other callers save money on per minute charges.
- Choose a provider that can allow you to make a call or leave a message even if you do not have a landline or a mobile phone.
- Identify a provider that can offer a sufficiently large inbox to accommodate the entire inflow of all your messages.
- If you are likely to receive multiple calls at the same time you may need a multi-line voicemail that can simultaneously handle several calls.
- Having an automated attendant or virtual receptionist is necessary to streamline all incoming calls and voicemails as menus with too many options can confuse and frustrate a caller.
- Please know that some digital phone and voicemail providers offer the facility to transcribe voicemails into Emails or text messages. This can be terribly useful for the businessperson who is too busy all the time.
- It is preferable to opt for a provider that offers a 30-day trial period so that you can check the quality and dependability of the service and ensure it fulfils all your needs.
- Find a service that is easy to use so that your contacts are not unduly harassed.
- Most importantly, you must ensure the provider offers uninterrupted 24X7 services without any let or hindrance.
To get more information about 800 Numbers as well as finding more information about Internet Fax Service. To learn more visit: http://www.ringcentral.com/This article is free for republishing
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Tags: internet connection, phone call, touch with your customers, business associates, paramount importance, answering machine, business enterprise, voicemail messages, onus, recorded message, frequent travelers, business enterprises, communication facilities, efficient communication